Personal Assistant HR & Finance (m/f), Frankfurt am Main

DAB BNP Paribas ist die Bank für unabhängige Vermögensverwalter, Fondsvermittler, Anlageberater und institutionelle Kunden. In Deutschland führen bereits mehr als 60% aller bei der BaFin zugelassenen Finanzportfolioverwalter ihre Endkundendepots bei uns. Damit sind wir in diesem Segment der klare Marktführer! Für unsere Kunden sind wir heute ein stärkerer Partner denn je: Als Teil des großen Netzwerkes unserer Muttergesellschaft, der französischen BNP Paribas.

Responsibilities

• Providing efficient and effective general office support
  
• Travel arrangements, travel accounting, administration and checking of invoices for business trips, administration of Bahncards and credit cards
  
• Maintenance of the team diary, including scheduling and prioritising appointments and visits, ensuring a balance of activities and time
  
• Holiday/ Absence administration for the team and colleagues
  
• Organization of external / internal key persons visits
• Support for new team members (Organisation of workstation/ technical equipment)
  
• Ensure smooth communication with external and internal partners
• Arrange appointments/ meetings with stakeholders and organize telephone conferences
  
• Receiving of visitors to office and responding to needs
  
• Organisation of internal events on site and off site (venue finding, price negotiation with suppliers…)
• Redaction of meeting minutes
• Administration/ Organization (addresses, contacts, appointments, filing/ calendar)
  
• Correspondence in German, English and French
• Translation of short documents or verification of translations done externally for more extensive documents
• Contribution to operative tasks
• Preparing powerpoint presentations
• Liaise with PA of other departments
  

Requirements

• Personal Assistant administrative competencies (e.g. time management, organizational and communication skills)
• Good interpersonal skills and contact behaviour at all levels
• Capacity to work in an independent way/manner
• Result oriented
• Very good MS Office skills
• Business fluent in German, English and French
• Willingness to travel (appr. One per month within Germany)
• Ability to react fast to changing situations