Personal Assistant HR & Finance (m/f), Frankfurt am Main

Bei BNP Paribas duzen wir uns alle und wir tragen angemessene Kleidung, in der wir uns gut fühlen. Wir leben Vielfalt, Teamgeist und Nachhaltigkeit. Bei uns findest du einen sicheren Arbeitsplatz, viel Gestaltungsfreiraum und eine passende berufliche Lösung für deine individuelle Lebenssituation.

Wir sind: Die Bank für eine Welt im Wandel. Wir – das sind rund 180.000 Mitarbeitende in 64 Ländern.

Responsibilities

• Providing efficient and effective general office support
  
• Travel arrangements, travel accounting, administration and checking of invoices for business trips, administration of Bahncards and credit cards
  
• Maintenance of the team diary, including scheduling and prioritising appointments and visits, ensuring a balance of activities and time
  
• Holiday/ Absence administration for the team and colleagues
  
• Organization of external / internal key persons visits
• Support for new team members (Organisation of workstation/ technical equipment)
  
• Ensure smooth communication with external and internal partners
• Arrange appointments/ meetings with stakeholders and organize telephone conferences
  
• Receiving of visitors to office and responding to needs
  
• Organisation of internal events on site and off site (venue finding, price negotiation with suppliers…)
• Redaction of meeting minutes
• Administration/ Organization (addresses, contacts, appointments, filing/ calendar)
  
• Correspondence in German, English and French
• Translation of short documents or verification of translations done externally for more extensive documents
• Contribution to operative tasks
• Preparing powerpoint presentations
• Liaise with PA of other departments
  

Requirements

• Personal Assistant administrative competencies (e.g. time management, organizational and communication skills)
• Good interpersonal skills and contact behaviour at all levels
• Capacity to work in an independent way/manner
• Result oriented
• Very good MS Office skills
• Business fluent in German, English and French
• Willingness to travel (appr. One per month within Germany)
• Ability to react fast to changing situations