Personal & Team Assistant (m/f) Optical Instruments, Toulouse

Airbus is a leading aircraft manufacturer with the most modern and comprehensive family of airliners on the market, ranging in capacity from 100 to more than 500 seats. Airbus champions innovative technologies and offers some of the world’s most fuel efficient and quiet aircraft. Airbus has sold over 13.800 aircraft to more than 360 customers worldwide. Airbus has achieved more than 8,000 deliveries since the first Airbus aircraft entered into service. Headquartered in Toulouse, France.

Your tasks

• Managing and scheduling appointments in international environment & locations,
• Organizing meetings and events including agenda & actions tracking,
• Ensuring internal and external correspondence in different languages (French, English and German),
• Supporting for general communication and preparation of various meetings presentation if needed,
• Planning & organizing travels: preparation, planning & follow up and settlement of expenses,
• Supporting indirect budget planning and controlling of expenses of the Division,
• Coordinating proactive of activities with other assistants of the department,
• Ensuring organization/maintenance/coordination of communication digital hubs (format, content, use),
• Ensuring new comers management (fiche STAR, IT access & hardware request, access rights management, guidance & support), as well as collaborators leaving,
• Participating to team well-being dynamic as a key contributor & animator: listening, supporting, advising, organizing team events,
• This role will involve some travel for business and as such you must be able to travel accordingly.

Required skills

• At least 5 years of experience on a similar position (assistant and/or secretary),
• Experience in dealing with international stakeholders,
• Very good knowledge of MS Office including SAP,
• Very good command of the internal administration tools and of the Hub,
• Excellent teamwork skills and a high level of awareness of loyalty and confidentiality,
• Excellent communication skills,
• Good sense of organisation matters (proactivity, anticipation, priorities management),
• Independent, flexible and proactive working methods,
• Great interest for supporting to develop the team dynamics,
• Negotiation level of French and an advanced level of English and German.