International polyvalent assistant (m/f) / Assistant(e) polyvalent(e) international(e), Paris

We are a strong global community connected by shared values, varied experiences, and a common goal — to grow with purpose. Our People Attributes reflect the values we live by and the mindset we bring to every challenge, every day.

We truly care for our employees, their individual needs, and their aspirations. We are a thriving community of thinkers, innovators, and individuals who share our purpose: We secure our future.

Missions

The main missions of the French office assistant are :

• Provide support to the French office Director in all areas of responsibility as required
• Provide support to the French office management team in the non technical tasks
• Manage the online travel booking tool and provide support to users if needed
• Manage the invoicing and expense administration of all the Paris office teams in collaboration with the accounting team
• Book meetings and French office events, prepare papers and presentations for meetings, write minutes, as well as type documents
• Organize Paris office events (Townhalls, Christmas party, seminars…)
• Answer calls and handling email queries
• Manage the relationships with Paris office providers (IT, canteen and cafeteria, travel agencies…)
• Support the HR team in internal communication and organization of social events
• Manage the IT hardware stock (laptops, screens…)
• Assisting teams with general administration duties
• Managing office management and mails tasks
• Support Team activities when required
• Stationary ordering

Profile

• Fluent in English and French as a minimum
• Strong presentation and communication skills
• Ability to priorities workload and manage time effectively
• Experience working in pressurized environment with tight deadlines
• Highly motivated and proactive
• Team player
• Results driven, solution oriented, client oriented
• Previous experience as an assistant
• Ability to work effectively within a team environment with different requestors
• Solid working experience or understanding of the back office administration functions
• Understanding of our industry a plus