Administrative Assistant (f/m/d), Howald

The Dennemeyer Group offers high-quality services for the protection and management of Intellectual Property rights and is committed to being the first-choice partner for customers globally. With more than 55 years of experience in the industry and 20+ offices worldwide, Dennemeyer manages nearly three million IP rights of around 8,000 customers.

Your Responsibilities

• Act as a link between our clients, our in-house attorneys and our local outside counsels
• Support our attorneys in solving pending issues regarding the protection and management of the trademark and design portfolio of our international clients; including the processing of daily correspondence (email, mail & phone calls) and the handling of regular follow ups on pending matters in English and German or French
• Assist with all aspects of international trademark/design filing, prosecution and maintenance
• Help resolve concrete problems of our clients by analyzing data, coordinating the preparation of reports, and identifying solutions
• Track deadlines and prioritize tasks autonomously
• Administrate data in our in-house IP database
• Create and forward invoices to our clients
• Take care of obtaining and executing all required legal documentation
• Provide direct support to trademark attorneys and the department head
• Work closely with the various specialized departments within the Dennemeyer Group
• Support the team in achieving ongoing projects and implementing operational decisions
• Perform specific administrative duties as needed
• Develop strong internal and external relationships
• All other duties and responsibilities and miscellaneous administrative tasks as needed

Your Profile

• A degree in the administrative or legal field
• +2 years of working experience as a legal or administrative assistant; experience in the area of IP is considered as an asset
• Good command of MS Office (Outlook, Word, Excel, Teams)
• Knowledge of invoicing and affinity for working with numbers
• Strong attention to detail
• Ability to follow standard operating procedures, to suggest improvements and participate in the streamlining of the operational processes
• Precise and autonomous way of working, with a critical mind-set and eagerness to learn
• Ability to manage multiple priorities and track deadlines with excellent organizational skills
• Proactive, team player with excellent communication skills and the ability to work productively under pressure
• Strong written and oral communication skills in English and German or French

We offer

• Develop and customize your long time career within a fast growing multinational company
• Enjoy working in multicultural teams and contribute to a diverse and international working environment
• Organize your lifestyle with flexible working hours
• Take the opportunity to act independently and entrepreneurial in your area of responsibility and profit from flat hierarchies and short decision-making processes
• Celebrate success together as one team at our various corporate events
• Attend a tailor-made onboarding program as well as individual training & development opportunities
• Contribute through your personality and your daily work to make an impact on our business, corporate culture, society and environment